The Procurement Group (PG) at UNOPS leads the organization’s procurement practice and is responsible for all matters of organizational development in procurement and supply chain management. It is responsible for developing procurement strategies, policies, and processes. PG provides authoritative guidance and procurement advice. It enables oversight and develops procurement and supply chain knowledge networks and training tools to strengthen skills in public procurement while advancing sustainable practices.
UNOPS has developed a new engagement modality with governments, namely the Advisory Services. This implies complementing the traditional modus operandi where Governments transferred funds to UNOPS for the fiduciary management of procurement actions, to a situation where a small number of highly-qualified UNOPS experts’ advice Government officials in procurement processes while these retain decision making power and are at the same time accountable for results.
In our work with governments and public sectors in developing countries, there is a growing need for UNOPS to provide advisory services through diagnostic assessments, namely, Procurement Efficiency Assessments. This assessment is done by applying a tool (PEAT) at the procuring entity level. By being Entity-specific, this Tool is sensitive to the particular features and challenges of the assessed Entity and allows its managers to have a detailed analysis of the different links in the supply chain. And it raises awareness in the assessed Entity of the potential for savings by benchmarking the results of its own procedures and processes with those of other, best-in-class organizations, procuring similar goods, services and works in the same markets.
This tool helps -in a strategic, swift, inexpensive and significant way- to have an informed diagnosis of the efficiency and quality in which a particular Procurement & Contracting Unit (PCU) performs.
The development of the PEAT is already underway by Advisory Services. Presentations on the concept of the tool have been made already to several governments (national and sub-national levels) and financial institutions and the reception has been extremely positive. Further, some PEAT engagements have been completed in Nigeria and Maldives.
The PEAT assessment focuses on the aspects which are property of the Entity and are within its reach to modify in terms of achieving greater efficiency and best value for money. As such, the key areas of the assessment are:
(a) Internal regulatory framework;
(b) Structure as relevant to Procurement and Supply Chain;
(c) Processes and Workflows;
(d) Internal capacity for procurement and skills management; and
The PEAT process is comprised of 5 main stages:
(a) The Spend Analysis (SA) and selection of line items for assessment;
(b) The Model Assessment Questionnaire (MAQ);
(c) The Key Performance Indicators (KPIs);
(d) The Open Interviews and Analysis (OIAs);
(e) The External Benchmark and Gap Estimation (EB);
Within this Tool, the MAQ poses a number of strategic questions to the assessed entity covering all links of the supply chain. The particular focus of the Logistics Warehouse consultant will be to look into detail the work as developed. Once the tool is understood, the consultant shall:
- Provide a critical evaluation of the functionality, practicality and completeness of the sections related to Inspection, Distribution, Warehousing and Inventory Management (IDWIM);
- Enable the analysis of segmentation, integration and collaboration in the supply chain;
- Validate or propose changes to the questions in MAQ, ensuring all critical aspects of the IDWIM are duly addressed;
- Carry out a benchmark analysis with any other similar internationally-accepted tools
- Propose inclusion of indicators, parameters an other means of assessing the level of efficiency and efficacy of IDWIM
- Develop a quick User Guide for staff responsible for applying and populating the MAQ, complementary to what has already been developed.
To this effect, after the consultant has been selected and contracted, UNOPS will immediately submit the draft PEAT-Pharma tool for review. Immediately afterwards, the consultant will recive continuous guidance via teleconferences from the Advisory Services team while developing his/her work.
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